Privacy Policy

Please remember that before using any of the services or functionalities of the OIJJ (henceforth the WEBSITE), you must read this Privacy Policy, as well as the General Terms of Use and the Cookies Policy. In this section you will learn about any use or processing of your personal data for a specific goal.

HANDLING OF PERSONAL DATA, PURPOSES FOR WHICH INFORMATION IS PROCESSED AND CONSENT FOR DATA TRANSFER

On this website, we guarantee an appropriate degree of protection, and take the necessary technical and organisational measures to secure it that are legally required to prevent loss or misplacement of, and damage or unauthorised third-party access to personal data collected on it. To this end, we apply security measures designed to protect your data, such as HTTPS. We periodically check our systems to detect potential weaknesses and attacks. Nevertheless, we cannot guarantee the security of the information that you send us. There is a possibility that access, dissemination, alteration or destruction of your data could occur if any of our physical, technical or administrative security measures are breached.

As a Web User (user or collaborator) of the website, you should be aware that for the services mentioned hereafter to be effectively carried out, you will only be asked to provide personal information if their delivery is truly necessary. Moreover, we assure you that we will never share your personal information with anyone, except in order to comply with the law or if we do so with your express permission. Neither will your personal data be used to an end other than that laid out in this privacy policy.

The legal basis for your data handling lies in the provision of your consent, in accordance with Article 6.1.a of EU Regulation 679/2016, or in the case of the execution of a contractual relationship that links the Web User to the web (for example, when registering as a user) or the legitimate interests of the controller of said data, as established in Article 6.1.f.

However, the Web User must be aware of the right to withdraw consent at any point, without this affecting in any way the legality of the processing of data permitted by your consent previous to its withdrawal. The website does not transfer data to third parties or internationally unless it is permitted to do so by the Data Protection Authority of Belgium, or if the Web User expressly consents to such transfers. Therefore, any data transfers performed are carried out in the protective framework set out by the Data Protection Authority of Belgium, or if they are expressly permitted by the Web User and their final destination is a country where the data’s security and confidentiality are guaranteed.

DATA COLLECTION AND LENGTH OF STORAGE

The data received via this website will be stored on the website for a period of time which may vary, according to the kind of processing, included on the Record of Processing Activities. By default, your personal data will be kept:

  • For as long as it takes to resolve your query.
  • As long as you remain active as a Web User: user or collaborator.
  • As long as you refrain from exercising your right to data deletion.

Nevertheless, it is possible that we keep your data beyond the date of closure of your account if it is considered necessary to comply with our legal obligations, meet regulatory requirements, resolve disputes, maintain security, avoid cases of fraud or abuse, apply our Terms of Use or fulfil a request to unsubscribe from future messages you might receive from the website.

The Web User hereby states that all Personal Data provided is true and correct and commits to bring to our attention any change or modification to it. In the case of provision of data from third parties, the Web User is responsible for having informed them and obtained their consent for their use to the ends specified in the Record of Processing Activities.

Any loss or damage caused to the website, the controller of the web portal or any third party due to the provision of erroneous, incorrect or incomplete information by the Web User will be the sole responsibility of the Web User.

CATEGORIES OF RECIPIENTS OF DATA TRANSFERS

All of the services offered by third parties are strictly necessary for the operation of the services available on this website and have been selected bearing in mind the need to comply with laws currently in place.

We work closely with third parties who might receive your personal data, such as:

  • The social media platforms which are currently commercial partners of the IJJO and may provide you with related services, such as the linking of the information of your profiles on those networks with our platform. This is the case for LinkedIn and YouTube.
  • Our hosting or website servers.
  • Other websites from various European and global institutions which you can access from our web page.

EXERCISING YOUR RIGHTS

Once you, as a Web User, have provided us your data, existing legislation allows you as the party concerned to:

  • Request access to your personal data.
  • Ask for it to be rectified or deleted.
  • Request for the handling of the data to be limited.
  • Object to the processing of your information.
  • Ask that the data be made transferable.

In order to exercise any of the aforementioned rights, the party concerned must send their request accompanied by a photocopy of a national ID, passport or other valid document that identifies them, addressing said request to privacy@oijj.org.

Moreover, the request must contain: the name and surname of the person concerned, a photocopy of their national ID, passport or another valid identifying document, and where appropriate, that of the individual representing them, as well as an explication of the nature of the request, an address to which notifications may be sent, and the dated signature of the applicant. The exercise of these rights shall be free of charge for the person concerned except where the requests are manifestly unfounded or excessive, especially if they are consistently repeated. In this case, the Controller will be able to charge a reasonable fee on the basis of administrative costs, or refuse to take action as a result of the request.

COMPLAINTS AND THE EXERCISE OF RIGHTS

Those concerned can direct their requests to the National Data Protection Authority of Belgium to ensure protection of their rights, if they believe that there is a problem with the way we are handling their personal data, via the following link:

https://www.dataprotectionauthority.be/

DATA CONTROLLER

The data controller is the International Juvenile Justice Observatory, with the national identity number BE884342565.

Telephone in Belgium: 00 32 262 988 90.

Address in Belgium: Rue Mercelis, No. 50, 1050, Brussels, Belgium.

Email address: privacy@oijj.org.

COMMERCIAL COMMUNICATIONS AND PROMOTIONS

In accordance with the Directive (EU) 679/2016 on services of the information society and electronic commerce, the website does not send “spam” messages, and therefore will not send e-mails for commercial reasons unless the Web User has previously asked to receive these or given their permission. Subsequently, on each one of the forms found on the website, the Web User can give their express consent to receive the newsletter, irrespective of whether they have asked to receive any specific commercial information.

In accordance with the Code de droit économique of Belgium, the website will not send communications of commercial nature without duly marking them as such.

MINORS

Generally speaking, the website will not knowingly process personal information of individuals younger than 14 years old.

If while carrying out a check, the website discovers that it is unconsciously collecting information regarding minors younger than 14 years of age, it will undertake the necessary measures that it is obliged to as a service provider and the party responsible for the data handling, and thereby will delete such information as quickly as possible, except in hypothetical circumstances where existing legislation would require it to be retained.

Pursuant to the European Regulation on Data Protection, individuals older than 13 are legally allowed to provide their consent, except in those cases where the law demands approval from the holder or parental or custodial responsibility in order for consent to be given.

ACCEPTANCE OF TERMS AND GIVING OF CONSENT

The Web User declares that they have been informed of the conditions of personal data protection, and accept and consent to the processing of their data by the website, in the ways and for the ends specified within this privacy policy.

CHANGES TO THE PRIVACY POLICY

The website reserves the right to modify this policy in order to adapt it to legislative or jurisprudential developments, as well as industry practices. In such cases, the Service Provider will make known on this page the nature of the changes introduced with reasonable prior warning before they come into effect.